Film Management

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Every week the team and I create videos for the weekend. We also create special event videos for conferences.  With that, comes lots of files to manage. I’ve often gotten the question, “How do you file manage?”

Well here are some tips that work best for me. First NEVER leave anything UNTITLED! When you are capturing, ALWAYS NAME YOUR CLIP, if you don’t this, it will bite you in the butt, I promise. So from this point on, name every file. Also, don’t save everything to your desktop! It will run your computer slow, and you will lose files in the process. The only time its okay to save something to your the desktop if you are in a rush and have to export something right away cause you have 5 minutes to load it up on to the screens!

Oh right, here we go.

Categories: Your main folders.


Numbering your folders will give you control on how the files are stacked up. The colors will help your eyes navigate through your folders faster.

1: Announcements: Every week I create the announcements, so this folder is the most used.

2: Projects: All other projects I put in here which has sub-folders. We will get to that in a bit.

3. Elements: This folders is full of my overlays, stock footage, tutorial I downloaded, gradients I created, etc. I often use these elements for many projects. It’s the box of tricks.

4: Final Cut Pro Doc: I set my Final Cut Pro scratch disk here. Also my AE RAM folder is here too. It’s now at an easy location to get to. I often delete audio saves of old projects, old renders, and old captures to save space. (Make sure you WILL never need that footage again before you delete it, or have it backed up on tape.)

5: MB: I have a personal folder to place random things I create.

6: Monica File Share: This is a folder that I tell the other editors to connect to through the church network to grab videos or voice overs that I have for them or to give me their completed videos. They can connect to my computer at any time.

7: Scripts: I use the same scripts often for repeating projects, so having them all in one locations instead of with the project folder helps me find what I am looking for faster.

8: Pictures: All my photography photos are in this one folder.

01 Announcements:

– Everything is named by date. I also have a FCP temp file that has the same set up that I open every week and do a save as.

Having an EXPORT folder allows you to place all your completed versions in one area.

02 Projects:

– I name everything differently. I name by ministry or event.

-Each ministry has its own folder with

-Audio folder

-Render Folder

-Image Folder (specific images only. For common images such as overlays, those will go in the element folder)

-You can see the FCP file along with the AE file.

-The AE auto saves creates a folder where ever the AE file is at.

Big Events

When more than one video is required.

-I place numbers next to my folder so it can be organized. As you can see some have the same number. I did that so videos can be next to each other that of the same “family”. All the videos that will be put in the conference announcements have the same number. All the building pieces such as images, audio, scripts, renders also have the same numbers.

When you look inside the specific project folder you will see that folder the project is broke up in to parts:

Audio, Exports, Images, Renders.

I encourage you to learn how to categorize your files the best way that works for you. This will help you save time when you are looking for something and will also help others who work with you to navigate through your files. Customize your computer for you, I placed all my most visited folders on the side bar. Its great.

Hope you got some ideas.

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